Enrolment platform
Applications, screening, payments and acceptance in one flow.
Education
Schools · Cohorts · Training programmes
Cohort, content and progress platforms that replace LMS chaos with one system for educators, learners and operators.
Education organisations stitch together an LMS, a payment tool, a CRM, a comms tool and a sheet of student data. We build the single platform that owns the relationship from enrolment to outcome.
Common operational problems
Where the manual operation breaks.
The patterns we see most often in this industry — and the ones our platforms are designed to replace.
Fragmented enrolment
Applications, payments and acceptance live in three different tools.
Manual cohort management
Staff manage rosters in spreadsheets that never match the LMS.
Untracked progress
Learner status, attendance and outcomes assembled by hand.
Communication overhead
Every announcement is a new email blast typed from scratch.
No outcome reporting
Funders and leadership see results months after the fact.
Systems Visileo builds
What we ship for this industry.
Each is a custom, owned platform — engineered as production software, not stitched together.
Learner portal
Content, schedule, attendance, assignments and outcomes.
Educator workspace
Cohort management, content delivery, attendance and feedback.
Programme operations
Cohort scheduling, capacity and resource planning.
Outcome analytics
Completion, engagement and outcome metrics for leadership.
Typical workflows
How the work actually flows.
Representative end-to-end workflows the platform owns.
Workflow
Enrolment
- 01Application submitted via portal
- 02Screening + payment workflow runs automatically
- 03Acceptance triggers cohort assignment
- 04Learner provisioned in the learner portal
Workflow
Cohort delivery
- 01Schedule + content published to learners
- 02Attendance and submissions tracked
- 03Educators leave structured feedback
- 04Outcomes aggregated to programme dashboard
Recommended platform architecture
How the system is composed.
The reference architecture we recommend for this industry — adapted to each engagement.
Architecture
Education platform — reference architecture
Learner, educator and operator surfaces share one backend, with cohorts as the central organising concept.
- Client
- Service
- Data
- External
01 · Client surfaces
Learner portal
Content · schedule
Educator workspace
Cohorts · feedback
Programme ops
Cohorts · analytics
02 · Application services
Enrolment service
Apply · pay · accept
Cohort engine
Schedule · roster
Content delivery
Modules · assignments
Outcome service
Progress · completion
03 · Data & integrations
Postgres
Learners · cohorts
Content storage
Materials · submissions
Payments
Enrolment
Email & messaging
Comms · reminders
Example implementation approaches
Shapes the engagement can take.
Common starting points — each scoped to the size and stage of the business.
Approach 01
Training cohort
End-to-end platform from application to certificate of completion.
Approach 02
School operations
Roster, attendance, reporting and parent communication on one backend.
Approach 03
Skills programme
Funder-grade outcome reporting alongside the learner experience.
Other industries
Also in our practice.
Clinics · Practices · Health programmes
Healthcare
Patient operations software that replaces message threads, paper forms and spreadsheets with one clinical system.
Agencies · Consultancies · Studios
Professional Services
Client operations platforms that replace email-driven account work with a structured pipeline from lead to delivery.
Retail · DTC · Luxury commerce
Ecommerce
Custom commerce platforms that replace template stores with a unified storefront, CRM, inventory and order pipeline.
Ops teams · Back-office · Process owners
Internal Operations
Internal platforms that replace fragile spreadsheets and ad-hoc tools with structured workflows and audit-grade data.
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